5. Guide production of a quality evaluation report

A written report is often the final deliverable of the program evaluation. It should be discussed early in the evaluation process including likely/expected content, intended use and user/s. The target audience may range from government departments, funders, program stakeholders and the general public.

The report format, style and content will depend on the primary intended users, however, general principles should be followed for a succinct and meaningful report that promotes understanding, including:

  • the executive summary contains a condensed version of the evaluation and explicitly answers the key evaluation questions
  • the use of explicit evaluative language rather than ‘value-neutral’ language that simply describes the results
  • the use of clear and simple data visualisation
  • the findings section should use the key evaluation questions as subheadings
  • large evaluative rubrics should be included in full in an annex and summarised in the main body of the report.[1]

[1] BetterEvaluation: Manager's guide to evaluation – 8. Guide production of quality report(s)

Last updated: 10 November 2021

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