Stages for planning and commissioning an evaluation
This toolkit is divided into six steps for planning and commissioning an evaluation. Table 3 shows how the numbered sections in the toolkit match these steps.
The evaluation planning that occurs in steps 1 and 2 starts during program design and may take a substantial amount of time. Sections 1 and 2 of the toolkit are structured to mirror the Evaluation overview template and the Evaluation work plan template to give step by step guidance through the templates.
Table 3. Stages for planning and commissioning an evaluation
| Stage | Step | Title | Content |
|---|---|---|---|
| Program design | 1 | Complete the evaluation overview | How to concisely summarise what the program is aiming to achieve, how it will achieve this, external factors that may affect success, how the program’s success will be measured and what evaluations will be required (and when) and identify other evaluation-related resource requirements. |
| Before the evaluation | 2 | Complete the evaluation work plan | How to:
|
| 3 | Engage the evaluation team | How to select the right evaluation team and apply the procurement governance policy. | |
| During the evaluation | 4 | Manage the implementation of the evaluation | What the role of the evaluation manager is in overseeing the implementation of the evaluation work plan. |
| 5 | Guide production of a quality evaluation report | How to structure an evaluation report, including succinct reporting of the evaluation findings. This step also outlines the minimum requirements of an evaluation report. | |
| After the evaluation | 6 | Disseminate results and support use of evaluation | How to appropriately communicate evaluation results and respond to recommendations. |
What’s the difference between an evaluation overview and an evaluation work plan?
An evaluation overview briefly summarises a program’s evaluation requirements as part of the Cabinet submission process (see section 1. Complete the evaluation overview). If the program is approved to proceed, an evaluation workplan details the evaluation requirements including a full program logic, evaluation questions and data matrix (see section 2 Complete the evaluation work plan).
Last updated: 14 December 2020
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